Seeing the world, and situations, in only one way can interfere with our ability to problem solve. We look at situations in a way that comes naturally and are blind to other perspectives that may increase our ability to solve problems or innovate. Each of us benefits greatly from the perspectives of others at the workplace.
Yet it doesn’t always
feel that way. Often times sharing an idea in a meeting is like morphing into a
dartboard. You share your idea, and then everyone throws darts at it. You may
even try to get the buy-in from coworkers in advance of the meeting to mitigate
getting shot down, frustrated—even embarrassed—so quickly.
What if I told you
there was an easy and fun way to prevent this kind of meeting? What if you were
able to use a simple methodology that instigates participation and positive
outcomes to problem solving?
Enter the “Six
Thinking Hats,” developed by Edward de Bono. As Freddi Donner explains, the Six
Thinking Hats is “a tool for group discussion and individual thinking that
involves six colored hats. “Six Thinking Hats”, and the associated idea
parallel thinking, provide a means for groups to execute a thinking process in
a detailed and cohesive way, which allows them to think together more
effectively.”
What Are The Six Thinking Hats?
Here’s a great video
explaining what the Six Hats are, and how the method works.
De Bono writes, “Each
thinking role is identified with a colored symbolic ‘thinking hat.’ By mentally
wearing and switching ‘hats,’ you can easily focus or redirect thoughts, the
conversation, or the meeting.”
To understand each hat
and the associated roles, take a look at the table below.
As a basic example, if
you were “wearing” the green hat, you would approach an issue or conversation
as creatively as possible. You’d look for possibilities, alternatives, and new
ideas.
Yet if you were
“wearing” the black hat, you’d look at the same issue or conversation with a
keen eye for danger. You’d attempt to ferret-out anything that could go wrong.
Now, you must be
prepared to be a little uncomfortable. It’s common to feel uneasy approaching
an issue in a way you’re not used to. For example, if you’re someone who
informs your own decisions based solely on facts, you may feel awkward or
resistant to approaching an issue by expressing your fears, likes, dislikes,
loves or hates. After all, you’re a facts person, not an emotions person. But
forcing yourself to think from that perspective might surprise you with
innovative ideas.
A Basic Example of Using the Six Thinking Hats
Let’s take a look at
basic example and run through each of the six hats in action. Let’s say you are
the leader at a software development company, which has been steadily growing.
While you still feel like a startup, the fact is, you’ve outgrown your office.
Employees are sharing desks, the space is crowded and cluttered, and two of the
three meeting rooms have had to be converted into offices. This leads to
unnecessary tension in the office, and people are starting to complain. You
haven’t made the move yet because you know it will significantly increase
operational costs.
Let’s approach this
problem using the six thinking hats as a guide:
The basic facts are
there are 50 employees (and growing) in an office space that comfortably
accommodates 30.
Yellow Hat: What is good about having this problem?
It’s great to be
growing! We’ve added amazing talent to the team and we will now be able to
accomplish even more as a company. We can expand our current offerings and add
new products to grow the business even more.
Black Hat: What is the worst that could happen if we don’t fix
this problem?
If we stay in this
office, the worst that can happen is expensive attrition. We will lose the
great talent that it took us months to find. That will lead to low employee
engagement, which leads to poor productivity and even more attrition. We won’t
be able to move forward as a business without our talent.
Red Hat: What do I feel about this problem?
I feel conflicted. On
one hand, my employees and their needs are the most important thing to me, so
seeing them crammed in together makes me feel like I’m disappointing them. On
the other hand, I’m hesitant to increase expenses in what feels like a pivotal
time in the business. That makes me very nervous.
Green Hat: What are some creative ways to address this situation?
One idea is to have
some of our team work from home to free up space in the office. Another
possibility would be moving into a shared office space with another startup.
This would cut the costs of a larger office space. Also, we could leave this
area of town and move to the new burgeoning warehouse district, where rent is
cheaper.
Blue Hat: How do you know you are following the six hats method?
I’ve written all of
these questions down and written my answers under the designated color for each
hat. I can share these notes with my VP and get her feedback.
In the end, this
leader decided to create a small task force to investigate the new warehouse
district, and possible shared office spaces with the other startups around
town. They have a three-week discovery period, after which the team will meet
with the heads of each department to vote on the best course of action. They
will use the six hats again!
As you can see, this
exercise enabled the head of our hypothetical software development company to
think through the situation from several perspectives. And by forcing the
consideration of different perspectives she may not naturally be drawn to, she
achieved “parallel thinking,” which is a more dynamic way to work through a
problem.
Let’s move beyond the
individual and discuss how to incorporate the Six Thinking Hats method into our
workplace. Here is a step-by-step guide.
A
Step-By-Step Guide to Incorporating the Six Thinking Hats at Work
1. To prepare, choose a work challenge and form a
small team of 4 or 5 people.
2. Make sure that your attendees are aware that
you will be using this method and that your goal is to fully investigate the
situation at hand and develop an execution plan based on the meeting.
Therefore, all attendees who can contribute to the facts should plan to bring
them to the meeting.
3. Before the meeting, create an agenda,
including a video link from the first lesson in this course, and ask your team
to watch this video before the meeting. Ask your participants to be prepared to
use this methodology when coming to the meeting.
4. Make sure it is a safe environment and that no
one is “wrong” for adding to the content of the meeting. Even if you do not
agree, say, “That’s interesting” or “Let’s note that point of view”.
5. Be sure to ask one of the participants to
record all the points of view.
6. Be sure to ask one of the participants to
record all the points of view.
White Hat: The facts. What do you already know?
Note: Facts often get disguised as opinions.
If someone states a “fact” that appears to be an opinion, ask the participant
(without judgment): “What specific behaviors cause you to think that?” Or “How
do you know that?” Listen for the fine line between opinions and fact.
Red Hat: What is your
gut feeling about the situation? How do you feel about the situation? (Happy,
angry, etc.; all emotions are to be recorded.)
Black Hat: What do we
need to look out for?
Yellow Hat: What are
the reasons to say yes? What are the benefits and upsides of this situation?
Green Hat: What are
other ideas that can be a part of this thinking?
Blue Hat: Make sure
all the participants are maintaining the parallel thinking.
These questions should
really get the team thinking and spur an active discussion. For fun, if you can
access paper (or hats) in the six colors, bring them to the meeting to
reinforce the colored thinking. Bandanas would work as well.
If you’ve never tried
the Six Thinking Hats method, we are excited for you to do so. As De Bono says,
The Six Thinking Hats is “A powerful tool set, which once learned can be
applied immediately!” We’d love to hear about your experiences with this
method.
Let’s share experiences. Leave a comment below, send us an email, or find us on Twitter.
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