Coronavirus
is causing organizations to shift toward telework. Though telework is not new,
employees now are working remotely more often, which changes team dynamics.
There are tools available that can help organizations streamline remote
employee management, enhance professional skills and collaborate successfully.
Some of the
most popular tools for remote teams are:
- Project
management: Asana
- Video
conferencing: Skype and Zoom
- Team
communication: Slack
- Cloud
storage and file sharing: Dropbox
Let’s
learn more about each tool, to help you better identify the best one for your
team.
Project Management: Asana
Skype
is a popular voice communication service. People can share instant messages,
hold video calls and share screens, as well as call Skype numbers and
landline/mobile numbers.
Asana’s
key features include project management, task management and file sharing.
Asana has numerous features to manage complex projects, so build in time to
master the learning curve and eventually manage projects more efficiently.
Want to learn about similar tools? Check out Trello, Proofhub, ProjectManager.com and Workzone.
Video Conferencing: Skype
Asana is an
online management tool that helps teams stay focused on daily tasks, goals and
projects. It’s known for its simple functionality, clean design and elegant
usability.
This
tool offers cross-platform support and is an excellent instant messaging tool,
which is important for document collaboration.
Video Conferencing: Zoom
Zoom is
a video communication tool. Widely used for virtual meetings, webinars and
virtual conferences, it’s a great way of connecting via video when team members
and clients are unable to meet in person.
The
tool’s key features include video meetings, voice calls, hosted webinars,
messaging and file sharing. Some users have had issues with unpredictable video
quality so check your bandwidth before you begin working.
Some excellent alternates to Zoom
include GoToMeeting, Webex and Adobe Connect.
Team Communication: Slack
Slack
is a popular communication tool that brings remote teams together by
having all communication in one place. It can also be used for instant
messaging and collaboration.
The key
features include instant messaging, file sharing, voice and video calls, as
well as screen sharing. Some people find Slack hard to search so check it out
for yourself.
A few of the alternatives for Slack
include Microsoft Teams, Rocket Chat and Flock.
Cloud Storage and File Sharing: Dropbox
Dropbox,
popularly known for online file sharing and storage, helps teams working
remotely and saves time tracking down files. It is a modern workspace where all
files can be stored together in one place and remote workers can easily sync
and share documents.
In general, Dropbox is better for casual
files; you may not want to store sensitive files here. Some of the alternatives
for Dropbox include Google Drive, OneDrive and Box.com.
Technology helps us keep up with the
changing times, where telecommuting and remote work is more of a need and
requirement. These collaboration tools make it easier to achieve business goals
by providing platforms to work more efficiently, regardless of where the
employees are located. Once you pick your tool, you may want some tips on how
to best present yourself on video. Check out this
blog, from our speaker coach, Jezra Kaye.
Want to develop your remote-based
employees, but don’t know how? We can help! We’ve designed and delivered interactive webinars for
over a decade on a range of management and leadership topics.
I’d love to
hear from you. How are you coping in these stressful times? What tools are you
working with and what has been your experience?
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